Stressed by Tech? Five Reasons to Outsource Event Tech Management

May 01, 2020 / Eric Kingstad

Event planners, are you stressed by technology? Feeling left behind, left out, overwhelmed by choices, or just plain frustrated that your technology is not living up to its potential? Perhaps it’s time that you considered outsourcing the management of your technology needs to an event technology specialist.

Outsourcing is already a common practice for many planners. Managing complex projects that have strict time constraints forces busy planners to constantly decide how to best use their own time and when to rely on subcontractors, staff, vendors or other resources, so successful event planners consistently leverage outsourcing as a time management strategy.

Here’s a list of five solid reasons why you should consider outsourcing management of your event technology as a strategy to help with time management and to help get the most out of your events:

Information overload. In the constantly changing world of event tech, there is so much to know to stay truly informed. With hundreds of legitimate and innovative event tech solutions offering a regular stream of updates, and new platforms arriving daily, it's a full time job to stay up to date.
One hand to shake (I loathe the term “One Throat to Choke”). Dealing directly with multiple vendors can lead to the "blame game" and no accountability when solving problems. Having ONE point of contact managing all your vendors leads to a more efficient process, higher accountability and quicker resolution of issues.
Best use of time. Yes we know you and your team CAN build a registration site or mobile app, but should you? If you outsourced to an event tech specialist, you could be focusing your efforts at what you do best - creating, planning and executing.
Expertise and experience. Event Tech specialists work in your platforms of choice every day and have accumulated knowledge about the nuances of working in those platforms. They can design workflows and structures that create a pleasing attendee experience, avoid problems and deliver optimal results.
Liability for data protection and compliance. For example, new laws like GDPR create new risks for planners (controllers) and software vendors (processors). With big penalties at stake, Software providers are pretty clear that they'll protect themselves and their shareholders when something goes wrong, which leaves planners on their own. If you’re not up to date on the latest laws and your obligations to protect attendees and their data, a reputable event tech specialist can ensure that you stay protected.

As you take stock of your event planning processes and strategies, consider outsourcing the management of your event technology to a trusted partner to help you save time and optimize your events.

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Kingstad Event Technologists can be your guide as you navigate the complex world of event technology. We’ll help your organization discover and implement the right technologies to meet your needs, and allow you to focus on delivering successful events.

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