Event Technology Specialists | Kingstad

The Event Guys provides technology advice and services for live event organizers, agencies, and associations. Our services include scouting and implementing new technologies, onsite/on call support, and ad hoc project management.

STREAMLINE YOUR PLANNING PROCESS

If you’re ready to take your event planning to the next level and leave your spreadsheets behind, we can help. Kingstad Event Technology Specialists has designed some incredibly efficient planning tools that streamline the workflow of planning and saves planners dozens - if not hundreds - of work hours.


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The vast majority of meeting and event planners that we’ve talked to over the last few years continue to use inefficient and risky methods and tools for planning their events. The common approach is to use a combination of spreadsheets, email, documents, online storage, and sticky notes to plan and execute their programs. The challenge with this methodology is that it makes it difficult to share information and collaborate in real time, and changes and updates often have to be made in several places. This approach is not only time consuming but can lead to mistakes and miscommunication.

Kingstad Event Technology Specialists has designed some incredibly efficient planning tools using a project management and collaboration platform called Podio that streamlines the workflow of planning and saves planners dozens - if not hundreds - of work hours. We customize each individual application for our clients to fit exactly into how they work. Here’s some examples of how this powerful platform can be used:

  • Comprehensive meeting matrix and event orders

  • Orchestrate Run of Show & notifications

  • Task automation, timeline, and deliverable management

  • Vendor collaboration and management

  • Centralize information and data storage

  • Content Management System (CMS) for Mobile Event Apps and Conference Websites

  • Automate submission of speakers, sponsors, session content

  • Automate Abstract or Awards submission process

  • Manage volunteers

  • “Drip marketing” campaigns

  • Committee/team oversight and governance

  • Automate expense and budget tracking


Click here to view a short video on Podio. If you’d like more information about these planning tools and the services we offer to help you implement, please contact us directly for a free initial consultation.

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